keyboard_arrow_up
keyboard_arrow_down
keyboard_arrow_left
keyboard_arrow_right
Expertise
DE
Contact

Elke Röhle
Sales Director

info@newbooks-solutions.com
+49 (0)221 / 27 22 991-30

linkedin logo youtube logo

Office

NEWBOOKS Solutions GmbH
Lindenstrasse 14
50674 Cologne
Germany

Better Metadata. Greater Reach. More Sales.

Better Metadata. Greater Reach. More Sales.

External Metadata Management
Subject Classification & Indexing
Automated ONIX Feeds
ONIX Services &
Systems Integration
Data Maintenance,
Processes & Automation
Content Services for
Marketing & Sales
Monitoring & Analysis
MARC Records
External Metadata Management
Download Flyer
Download Flyer

External Metadata Management

Professional metadata management is a key success factor for reach, market access, and commercial performance. NEWBOOKS Solutions supports partner publishers in structuring their product data efficiently, maintaining it with precision, and automating its integration across all relevant distribution channels — from booksellers’ webshops through libraries and consortia to corporate libraries and digital marketplaces.

We automate ONIX and MARC record exports, integrate seamlessly into existing publishing system landscapes, and ensure that new, updated, and deleted records are transmitted daily, accurately, and in compliance with industry standards to all relevant recipients. This reduces manual effort, increases process efficiency, and sustainably strengthens publishers’ market presence.

As an integral component, metadata management is embedded within a high-performance middleware platform (DATA HUB) and complemented by services such as Product Information Management (PIM), bibliographic databases, and e-procurement and approval plan solutions. This creates a fully automated data and acquisition value chain that positions our publishing partners’ titles exactly where their target audiences search and place orders.

Subject Classification & Indexing

  • Precise thematic classification of your titles according to industry standards
  • Semantic subject enrichment for enhanced discoverability
  • Optimisation for trade, libraries, and digital platforms

Automated ONIX Feeds

  • Complete data management service
  • Management of all data exports
  • Targeted enrichment
  • Maintenance of GPSR contact addresses
  • Standards-compliant transmission of cover images and supplementary materials
  • Ongoing management of THEMA updates

ONIX Services & System Integration

  • Creation, validation, and export of ONIX data
  • Seamless integration into internal systems (editorial, PIM, distribution)
  • Ensuring consistent metadata across all relevant channels

Data Maintenance, Processes & Automation

  • Continuous updating and quality assurance of your title data
  • Automated workflows to reduce manual effort
  • Efficient, scalable, and high-reliability process design

Content Services for Marketing & Sales

  • Preparation of title data, descriptions, images, and supplementary information
  • Target group-oriented, channel-appropriate data delivery
  • Increased findability, relevance and conversion

Monitoring & Analytics

  • Real-time monitoring of data flows and data quality
  • Analytical dashboards for identifying optimisation potential
  • Data-driven decision-making support for process and market management

MARC Records

  • Automated MARC distribution: Generation and delivery of MARC records via FTP or data feed to libraries, consortia, and library suppliers.

  • Market access and process efficiency: MARC data enables direct cataloguing within library systems, reduces manual workload, and is a prerequisite for the visibility of publishers’ titles in the library market.

  • Standards compliance: Use of the internationally established MARC standard.

 
We are happy to evaluate your metadata infrastructure and create practical strategies to boost operational efficiency and expand market reach.
 
alt
The fast and precise work of NEWBOOKS' editorial team quickly convinced us to not only enrich our metadata but also that of selected partner publishers with keywords and subject classifications. We appreciate the transparent cooperation with NEWBOOKS Solutions and are happy to offer our customers and readers even better possibilities for finding and linking content through a continuous metadata enrichment process.
Saskia Wenzel
Senior Manager Publisher Partnerships
DE GRUYTER BRILL
alt
NEWBOOKS Solutions has professionally enriched our complete publication program with Thema marketing classifications and keywords.
Dorette Peters
Head of Sales
PENGUIN RANDOM HOUSE
alt
The newly allocated subject headings and keywords by NEWBOOKS Solutions have been extremely successful. The increased data quality by the editorial staff has fully met our high expectations and professional requirements: timely, transparent and friendly. Retrieving the data for our publisher system did work seamlessly. We can absolutely recommend the enrichment services of NEWBOOKS.
Nicola Itzek
Sales Director
DR. OTTO SCHMIDT
Subject Classification & Indexing

Subject Classification & Indexing

Targeted visibility begins with structured metadata. With our Subject Classification and Keyword Indexing service, we ensure that your publications are precisely classified, correctly contextualised and readily discoverable across all relevant markets and channels.

We classify your publications according to established industry standards and enrich them with high-quality subject headings that enable clear thematic assignment in procurement systems, library catalogues, and other digital platforms. This enhances discoverability, relevance, and conversion—automated, scalable, and integrated into your existing metadata infrastructure.

The result is a consistent, market-ready data foundation that positions your publishing program where your target audiences search and make purchasing decisions.

Services

  • THEMA classification including mapping and ongoing maintenance
  • BIC and BISAC for international markets
  • Library classifications (DDC, LCC, LCSH, etc.)
  • Development and maintenance of publisher-specific classification models
  • Creation of structured subject headings, tags, and keywords
  • Consistent subject headings' logic across all programme segments
  • Optimisation for webshops, search engines, and library (consortia) systems

 

 

Select Partners

Automated ONIX Feeds

Automated ONIX Feeds

And other proprietary formats

Efficient market visibility requires comprehensive and accurate trade communication. With our services, you ensure that your publications are exported timely, accurately, and completely to all of your data recipients.

Our solution automates the transmission of all relevant metadata partners in the book trade, libraries and consortia, as well as corporates and public institutions—standardised, compliant, and integrated into your metadata processes. This minimises manual effort while ensuring consistent presence of your publishing program across all distribution channels.

With this service, you not only improve data quality and market presence, but also lay the foundation for more efficient ordering and supply processes in the trade.

Services

  • Complete data management service
  • Management of all data exports
  • Targeted enrichment
  • Maintenance of GPSR contact addresses
  • Standards-compliant transmission of cover images and supplementary materials
  • Ongoing management of THEMA updates

 

 

ONIX Services & <br>Systems Integration

ONIX Services &
Systems Integration

This service enables you to manage your metadata flows centrally, in compliance with industry standards, and in a fully automated manner. We ensure that your ONIX data is correctly generated, validated, and seamlessly integrated into your existing systems and all relevant market channels.

This approach reduces manual effort, prevents errors, and establishes a consistent, scalable data infrastructure for the book trade, libraries, and digital platforms—providing the foundation for efficient processes and maximum discoverability of your titles.

Services

  • Creation, maintenance, and updating of complete ONIX messages
  • Preparation for publishing systems, VLB, and the book trade
  • Analysis and resolution of faulty data exports
  • Manual and automated ONIX import and export
  • Flexible routing solutions to address system-related constraints

 

 

Data Maintenance, <br>Processes & Automation

Data Maintenance,
Processes & Automation

Modern metadata requires more than one-time data entry. With Data Maintenance, Processes & Automation from NEWBOOKS Solutions, you create a scalable, streamlined, and low-error data ecosystem in which your title data is continuously updated, verified, and prepared for all relevant distribution channels.

Our approach combines systematic data maintenance with well-designed, digitised processes and automation logic. Redundancies and manual interfaces are minimised, sources of error are eliminated, and recurring tasks are reliably automated. This enhances data quality, relieves pressure on your teams, and ensures stable workflows throughout the entire value chain.

This not only secures consistent metadata in ONIX, VLB, the book trade, and libraries, but also increases your organisation's efficiency and responsiveness in the dynamic media market.

Services

  • Cross-system metadata maintenance (including Pondus, Klopotek, knk, SAP)
  • Support for proprietary systems and in-house developments
  • Analysis and optimisation of existing publishing processes
  • Automation and streamlining of workflows
  • Quality assurance through consistent validation mechanisms

 

Content Services for <br>Marketing & Sales

Content Services for
Marketing & Sales

To ensure your content is not only present in the market but also noticed, NEWBOOKS Solutions offers Content Services for Marketing & Sales. We transform your metadata into channel-appropriate, sales-driven product information that optimally addresses the book trade, platforms, and end customers.

Our service ensures that title descriptions, texts, images, and supplementary information are enriched to suit target audiences, standardised, and prepared for distribution. This increases the discoverability, relevance, and conversion of your products across digital and traditional sales channels.

In conjunction with our metadata ecosystem, you create a consistent, market-oriented data foundation that efficiently promotes visibility for your publishing programmes and measurably strengthens sales performance. 

Services

  • Creation and optimisation of abstracts
  • Marketing and sales copy for the book trade, online shops, ONIX, and VLB
  • Preparation of tables of contents
  • HTML clean-up for database systems and import processes

 

Monitoring & Analysis

Monitoring & Analysis

In data operations, transparency determines control. With our Monitoring & Analysis services, you gain measurable insights into your metadata performance, data quality, and distribution processes—in real time and across all relevant channels.

Our monitoring functions track data flows, discoverability metrics, and system integrity, while analytical dashboards reveal trends, anomalies, and optimisation potential. This enables you to identify data gaps, process bottlenecks, and performance opportunities before they lose market relevance.

This data-driven management capability strengthens your decision-making foundation, optimises processes, and ensures sustained improvement in the visibility and efficiency of your title metadata throughout the entire market environment. 

Services

  • Comprehensive data process monitoring
  • Ongoing validation and error analysis
  • Market and competitive analyses to optimise title presentation
  • Processing of complex Excel reports
  • Manual ONIX notifications for special cases
  • Support for bespoke projects and special processes

 

MARC Records

MARC Records

Cataloguing Standard for Libraries

We generate MARC records and supply them via ftp to library suppliers and publishers.

Library Suppliers

MARC records are vital to library suppliers since they are often requested by their library customers in parallel with an order record. With the Approval Plan System, library suppliers can offer their customers a corresponding MARC service.

Libraries & Consortia

Libraries have the option to be supplied directly with MARC records via ftp or direct data feed. MARC records can also be supplied directly as part of our Approval Plan System for library consortia.

Publishers

MARC records are important for publishers and their entry into the library market. Only as a MARC record a publication can be integrated into library’s catalogue.

Publishers have the option of purchasing MARC records from NEWBOOKS for their metadata dissemination process or for their platform/eLibrary.

We are happy to evaluate your metadata infrastructure and create practical strategies to boost operational efficiency and expand market reach.
alt
No other provider offers a comparable technical portfolio of high-performance modules like NEWBOOKS Solutions – ranging from professional metadata management and new title services to webshops and procurement solutions for companies and libraries.
MVB

German Bookseller Association

Request a demo or more information