Privacy Policy of
NEWBOOKS Solutions GmbH
(Last revised: 26 July 2024)
Thank you for visiting www.newbooks-solutions.com and your interest in our company. The protection of your personal data is very important to us. In accordance with Articles 12, 13 and 21 of the General Data Protection Regulation (GDPR) and Section 13 of the German Telemedia Act (Telemediengesetz, TMG), we hereby inform you about the handling of your personal data when using our website.
Personal data are individual details about personal or factual circumstances of a specific or identifiable natural person. This includes information such as your real name, address, telephone number and date of birth.
I. Data controller
Data Controller in accordance with the GDPR
NEWBOOKS Solutions GmbH
Lindenstrasse 14
50674 Cologne, Germany
Email: info@newbooks-solutions.com
Fax: +49 (0)221 / 27 22 991-99
II. Data protection officer
Contact details of our data protection officer:
Andreas Jacobi
Lindenstrasse 14
50674 Cologne, Germany
Email: dataprotectionofficer@newbooks-solutions.com
Fax: +49 (0)221 / 27 22 991-99
III. General information
1. Provision of data
For a use of our website is usually neither legally nor contractually required to provide personal data. Insofar as the provision of data is necessary for the conclusion of a contract or the user is obligated to provide personal data, we will inform the user of this circumstance and the consequences of not providing the data in this privacy policy.
2. Data transfer to third countries
We may use service providers and third parties located in countries outside the European Union and the European Economic Area. The transfer of personal data to such third countries is based on an adequacy decision of the European Commission (Art. 45 GDPR) or we have provided appropriate safeguards to ensure data protection (Art. 46 GDPR). Insofar as an adequacy decision of the European Commission exists for the transfer of data to a third country, we refer to this in this privacy policy. In all other respects, users may obtain a copy of the appropriate safeguards, if not already included in the privacy statements of the service providers or third parties, from us.
3. Automated decision making
If we use automated decision-making including profiling, we will inform you in this privacy statement about this circumstance, about the logic involved and the scope and intended effects of such processing. Otherwise, automated decision-making does not take place.
4. Processing for other purposes
As a matter of principle, data is only processed for the purposes for which it was collected. If, exceptionally, they are to be further processed for other purposes, we will inform about these other purposes prior to such further processing and provide all other relevant information (Art. 13 (3) DSGVO).
IV. Data processing when accessing the website
Each time our website is called up, the user’s browser transmits various data. For the duration of the visit to the website, the following data is processed and stored in log files even after the end of the connection:
- Browser type and version used
- Operating system
- Retrieved pages and files
- Amount of data transferred
- Date and time of retrieval
- Provider of the user
- IP address
- Referrer URL
The processing of this data is necessary to deliver the website to the user and to optimize it for his terminal device. The storage in log files serves to improve the security of our website (e.g. protection against DDOS attacks).
The legal basis for the processing is Art. 6 para. 1 UAbs. 1 letter f) DSGVO. Our legitimate interest is to provide the website and improve website security. Log files are automatically deleted after 30 days.
V. Cookies, tracking pixels and mobile identifiers
On our website, we use technologies to recognize the end device used. These can be cookies, tracking pixels and/or mobile identifiers.
The recognition of a terminal device can basically be done for different purposes. It may be necessary to provide functions of our website, for example to provide a shopping cart. In addition, the aforementioned technologies may be used to track the behavior of users on the site, for example for advertising purposes. We describe separately in this privacy policy which technologies we use in detail and for which purposes.
For a better understanding, we explain below in general how cookies, tracking pixels and mobile identifiers work:
- Cookies are small text files that contain certain information and are stored on the user’s terminal device. In most cases, this is an identification number that is assigned to an end device (cookie ID).
- A tracking pixel is a transparent graphic file that is embedded on a page and enables log file analysis.
- A mobile identifier is a unique number (mobile ID) that is stored on a mobile device and can be read by a website.
Cookies may be necessary for our website to function properly. The legal basis for the use of such cookies is Art. 6 para. 1 UAbs. 1 letter f) DSGVO. Our legitimate interest is to provide the functions of our website.
We use cookies that are not required for the operation of our website in order to make our offer more user-friendly or to be able to track the use of our website. The legal basis here depends on whether the user’s consent must be obtained or we can invoke a legitimate interest. The user can revoke a given consent at any time, among other things, through the settings in his browser.
The user can prevent and object to the processing of data using cookies by making the appropriate settings in his browser. In case of objection, not all functions of our website may be available. We provide separate information on other options for objecting to the processing of personal data by cookies in this privacy policy.
VI. Contact
In the event of contact, we process the user’s details, date and time for the purpose of processing the inquiry, including any queries.
The legal basis for data processing is Art. 6 para. 1 UAbs. 1 letter f) DSGVO. Our legitimate interest is to respond to the requests of our users. Additional legal basis is Art. 6 para. 1 UAbs. 1 letter b) DSGVO, if the processing is necessary for the performance of a contract or for the implementation of pre-contractual measures.
The data will be deleted as soon as the request, including any queries, has been answered. We check at regular intervals, but at least every two years, whether any data accrued in connection with contacts is to be deleted.
VII. Third party services
1. Leadinfo
We use the lead generation service of Leadinfo B.V., Rotterdam, Netherlands. This recognizes visits by companies to our website based on IP addresses and shows us publicly available information for this purpose, such as company names or addresses. In addition, Leadinfo sets two first-party cookies to evaluate user behavior on our website and processes domains from form submissions (e.g., “leadinfo.com”) to correlate IP addresses with companies and improve services. For more information, visit www.leadinfo.com. On this page: www.leadinfo.com/en/opt-out you have an opt-out option. In case of opt-out, your data will no longer be collected by Leadinfo.
2. Youtube
We embed videos from YouTube. Provider: Google Ireland Ltd, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland. We use the extended data protection mode so that YouTube does not track user behavior unless the user watches the video. In order to provide videos, it is technically necessary to transfer the user’s IP address to YouTube.
The use of YouTube takes place on the legal basis of Art. 6 para. 1 UAbs. 1 letter f) DSGVO. Our legitimate interest is to improve the user experience of our website and to present content that is of interest to our users.
You can object to personalized advertising by Google at any time by exercising the following opt-out.
Opt-Out
YouTube privacy policy.
VIII. Profiles in social networks
We are present in one or more social networks. In detail, these are: LinkedIn and Xing. When contacting us, we process personal data as described above under contact.
The providers of social networks process data in accordance with their privacy policies, which can be accessed here:
If a user is logged in with his account, the activities on our profile in the respective social network may be assigned to him. This can be done across devices and, if necessary, without a login, for example, using cookies or mobile identifiers. The providers of social networks use the collected data to create pseudonymized user profiles, which they can use in particular to play out personalized advertising.
IX. Your rights as data subject
Under the respective legal conditions, you have the following rights as data subject, which you can assert against us:
Right to information: You are entitled to request confirmation from us at any time within the scope of Art. 15 GDPR as to whether we are processing personal data relating to you. If this is the case, you are also entitled under Art. 15 GDPR to receive information about such personal data as well as other specific information (inter alia, processing purposes, categories of personal data, categories of recipients, planned storage period, the origin of the data, the use of automated decision-making and, in the case of transfers to third countries, the appropriate guarantees) and a copy of the data.
Right to correction: According to Art. 16 GDPR, you are entitled to demand correction of the personal data stored about you if it is inaccurate or incorrect.
Right to deletion: You are entitled, under the conditions of Art. 17 GDPR, to request from us the deletion of personal data relating to you without delay. Among other things, there is no right of deletion if the processing of personal data is necessary for (i) the exercise of the right to freedom of expression and information, (ii) the fulfilment of a legal obligation to which we are subject (e.g. statutory retention obligations) or (iii) the assertion, exercise or defence of legal claims.
Right to limitation of processing: Under the conditions of Art. 18 GDPR you are entitled to request from us the limitation of the processing of your personal data.
Right to data transferability: You are entitled, under the conditions of Art. 20 GDPR, to request from us the provision to you of the personal data relating to you that you have submitted to us in a structured, current and machine-readable format.
Right of revocation: You have the right to revoke your consent to the processing of personal data at any time with effect for the future.
Right to objection: You are entitled to object to the processing of your personal data under the conditions of Art. 21 GDPR, meaning that we have to terminate the processing of your personal data. The right of objection exists only within the limits provided for in Art. 21 GDPR. In addition, our interests may prevent the processing from being terminated, so that we are entitled to process your personal data despite your objection.
Right of appeal to a supervisory authority: You are entitled to file a complaint with a supervisory authority, in particular in the Member State of your place of residence, work or suspected infringement, under the conditions laid down in Article 77 GDPR, if you believe that the processing of personal data concerning you infringes the GDPR. The right of appeal is not prejudicial to any other administrative or judicial remedy.
The supervisory authority responsible for our company is:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Kavalleriestrasse 2-4
40213 Düsseldorf
Germany
Phone: +49 (0)211 / 38 424-0
Fax: +49 (0)211 / 38 424-10
Email: poststelle@ldi.nrw.de
However, we recommend that you always address a complaint to our data protection officer first.
If possible, your applications for the execution of your rights should be addressed in writing to the above address or directly to our data protection officer.
X. Scope of your obligations to provide data
Generally, you are not obliged to provide us with your Personal Data. However, if you do not provide this information, we will not be able to make our website available to you, answer your questions and enter into a contract with you. Personal data which we do not necessarily require for the above-mentioned processing purposes, but instead are voluntary, are marked accordingly.
Information about your right of objection Art. 21 GDPR
1. You have the right to object at any time to the processing of your data on the basis of Art. 6 para. 1 f GDPR (data processing on the basis of a balance of interests) or Art. 6 para. 1 e GDPR (data processing in the public interest), if there are reasons for this arising from your particular situation. This also applies to profiling based on this provision within the meaning of Art. 4 No. 4 GDPR.
If you object, we will no longer process your personal data, unless we can prove compelling and applicable reasons for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
2. We also process your personal data in individual cases for direct marketing purposes. If you do not wish to receive advertising, you have the right to object to it at any time; this also applies to profiling, insofar as it is associated with such direct advertising. We will take this contradiction into account in the future.
We will no longer process your data for direct marketing purposes if you object to the processing for these purposes.
The objection can be made without formality and should be addressed to
NEWBOOKS Solutions GmbH
Lindenstrasse 14
50674 Cologne, Germany
E-Mail: dataprotectionofficer@newbooks-solutions.com
Fax: +49 (0)221 / 27 22 991-99
XI. Changes to this data protection declaration
We reserve the right to make changes to this Data Protection Declaration at any time. We will announce the changes by posting the revised Data Protection Declaration on our website. Unless otherwise stipulated, such changes come into effect immediately. Therefore, please check the Data Protection Declaration on a regular basis in order to see the latest version as amended from time to time.
Last revised: 26 July 2024